Minutes of the Board of Directors

May 15, 2006
Hamilton College

Attending:

Deborah Bernnard (President), Francine Apollo (Vice President/President Elect/Program Chair), Mary Anne Waltz (Past President/Nominations Committee Chair), Inga Barnello (Past President), Lorraine Melita (Secretary), Elizabeth Strickland (Treasurer), Sheldon Wein (Past Treasurer), Suzanne Preate (Membership Chair), John Thomas (Past Membership Chair), Patricia Hults (Communications Chair)

I. New Business

1. Meeting schedule:

The following dates were agreed on by the Board for future meetings:

Tuesday, August 2, 2006 – place to be determined:
Wednesday, January 10, 2007 – phone conference
April 2007 date to be determined at phone conference on 1-10-2007

2. Bylaws changes how to proceed:

a. Newkirk Scholarship--- Bernnard will work on wording and get back to Board

b. One annual meeting instead of two----Bernnard will work on rewording of annual meeting proposal and send it to the Board by the end of the fall.

c. Discussion was held about ENY/ACRL co-sponsoring a Conference on Scholarly Ability to be held at the University of Albany in fall of 2006. Hults moved to accept the offer from the University of Albany to co-sponsor the Conference on Scholarly Ability on October 20, 2006. Apollo seconded the motion. The Board voted and approved the motion. Regional Brown Bag conferences were also discussed. Apollo needs to review this suggestion.

3. New Archivist:

Carla List has permanently retired from all activities. According to the bylaws, a new archivist can be appointed by the chapter president. A description of the archivist’s duties can be found in the bylaws.

4. Minutes and Handbook on website:

Discussion was held regarding the Annual Report and the Treasurer’s report being put on the web. The Board agreed to publish the Annual Report on the web. The Officer’s handbook and the Board minutes should be on the web after edits are completed. Barnello will continue to work on the Conference Planning Handbook in June.

II. Minutes

The minutes from the 2-28-2006 meeting will be edited using the suggestions from the Board members and sent to Hults for publication on the web.

III. Committee Reports

1. Program

The Program committee was complimented on the spring Conference at Hamilton College. It was well received and was very successful.

2. Membership

Thomas reported that 5 or 6 members have joined since April 27. Currently, there are 238 members. Thomas will handoff the membership duties to Preate and revise the handbook. Current Membership Committee members are:

Mary Ann Bense, SUNY Oneonta
Amy Hillick, Orange County Community College
Kathleen Horton, SUNY Canton
Jane Kessler, University at Albany
Mary Mullin, Herkimer County Community College
John Thomas, Jefferson Community College

3. Government Relations

• NYLA has approached the chapter to join them in advocating for specific library issues. We would like to concentrate on government relationship issues this year.

4. Communications

Hults is continuing to work on the website and asked if anyone has/had changes to the information. There is no electronic copy of the handbook. Barnello will edit the Past President section while Waltz will contact the person who has the electronic file.

IV. Officer Reports

1. Past President

Barnello will continue to edit the Officers Handbook and was pleased with her successes while on the Board. She will also work on the Conference Planning Handbook. She suggested that sample electronic files of forms and ballots be put into the Officers/Conference handbooks. This type of information should be passed along. She will forward the forms to the Board with the information.

2. Vice President

Bernnard will be attending ALA in New Orleans.

3. Treasurer

Wein reported that ENY/ACRL is in excellent financial condition with a balance of $18, 897.05 as of March 31, 2006. The Chapter will be able to subsidize conferences in the future. The Newkirk scholarship fund has a balance of $16,056.16. The Annual Report will be available in the next week or so. Strickland will need to audit the records for the past 4 years. A corporation form will be needed to sign checks. This will be done by registered mail.

4. Secretary

Melita asked if detailed or overview minutes were preferred. The Board asked for detailed minutes.

V. Old Business

There was no old business.

VI. Other Business

There was no other business. Barnello moved to adjourn the meeting, seconded by Wein. The Board agreed. The meeting was adjourned at 4 PM.

Respectfully submitted,

Lorraine Melita